February 20, 2007 Regular Meeting

BROOKS AND DISTRICT FISH AND GAME ASSOCIATION


Call to Order – 7:30pm (Lester Janke)
Approval of the Agenda
1.0 Approval of the Minutes from the January 16, 2007 Annual General meeting
MOTION – Moved by Patty Green to adopt the minutes from the January 16, 2007 Annual General meeting as presented, seconded by Kerry McKenzie. CARRIED.

2.0 Business Arising From the Minutes
2.1 – reminder – discussion required with AFGA regarding rescheduling our Annual General Meeting to June to coincide with our fiscal year end (May 31)
2.2 – Zone 1 meeting (3.3, January 16 2007)
– no more volunteers for the casino are needed
– Patty Green has drafted and sent grant applications for youth programs

3.0 New Business
3.1 AFGA Conference (Lester Janke)
– review and discussion on Resolutions and Recommendations
– delegates – Dawn and Kerry McKenzie, Patty and Pete Green, Rod Svenson
3.2 Spring newsletter (Pete Green)
– all articles need to be submitted prior to next meeting
– Pete and Patty Green will contact everyone who needs to submit an article
3.3 Awards Banquet review (Lester Janke)
– A letter of concern was received from Garth’s, regarding the shortage of wild dishes. Some suggestions included serving the wild game as hors d houvres, or setting out another table with servers for the wild game dishes to prevent overserving.
– The food committee needs to contact potential donors. Some people commented that they would have brought a dish if they knew it was needed.
– Event size was discussed – due to restrictions in hall size and catering capabilities, it was decided to keep the event at the present size.
– Priorities for ticket availability was discussed – it was agreed to leave as is (members are able to purchase tickets as they renew memberships)
– Discussions on dropping the dance, adding a guest speaker, and changing the shut-down time. All will remain as is.
– It was suggested that it would be beneficial to create an Awards Night Chair. Rod Svenson suggested Pete Green be appointed – agreed.
3.4 Youth Camp (Lester Janke)
– 1st Brooks Scouts may no attend the Alford Lake Camp this year. If not, there will be an opportunity to sponsor any youth members that wish to go. Lester Janke will speak to the Scouts – if they are not going the club sponsorship will be made available to youth members and Hunter Ed students.
3.5 One of the sites proposed for the new auto racing association track is just north of the rifle range. Pete Green and Kerry McKenzie will speak to Lynn Springer regarding any potential conflicts.
3.6 MOTION – Moved by Rick Martin that we donate a print to Pheasants Forever (Lethbridge) as a silent auction item for their banquet, seconded by Kerry McKenzie. CARRIED.
4.0 Chair Reports
4.1 Treasurer (K. McKenzie) – attached
4.2 Membership Chair (R. Martin) – 334 total members
4.3 Pheasant Festival Chair (Donna Martin)
– The proposal to purchase the Matheis property has run into some difficulties. This project may be revisited at some time in the future.
4.4 Trophy Chair (Larry Busse) – not available
4.5 Hunter Education Chair (Donna Martin)
– The 2007 class will start in about 2 weeks – there will be an ad placed in the papers. There are about 12 students registered so far, so there should be a full class.
4.6 Hunting Chair (Neil McRae) – not available
4.7 Firearms Instructor (Jim Johnson) – not available
4.8 Firearms Chair (Cliff Healy) – not available
4.9 Rifle Range Chair (Lloyd Cook)
– (presented by Pete Green and Kerry Mckenzie) The 25 yard and 100 yard butts are shot out again. A new, more durable design will be presented to Lynn Springer for approval.
4.10 Archery Chair (Lester Janke)
– The grand opening is scheduled for May 12, 2007. A few small details remain to be completed this spring.
4.11 Fishing Chair (vacant)

5.0 Correspondence
5.1 Measuring School email
– this item will be added to the newsletter to see if there is any interest
5.2 AFGA – contributions for history book. We have already made a donation to this project.

6.0 Next Meeting
– Regular meeting – March 20, 2007 7:30pm EID Boardroom
– There will be a PHD presentation made at this meeting. Rick Martin will arrange advertising in the media. Attendees can place there names in a draw – the winner will be able to have 20 hens released in the location of their choice.

7.0 Adjournment
MOTION – Moved by Greg Feth to adjourn the meeting at 8:55pm, seconded by Rick Martin. CARRIED.