February 21, 2006
BROOKS AND DISTRICT FISH AND GAME ASSOCIATION
Regular Meeting

Call to Order 7:30pm
Approval of the Agenda
1.0 Approval of the Minutes from the January 17, 2006 Annual General meeting
MOTION – Moved by Kerry McKenzie to adopt the minutes as presented, seconded by Patty Green. CARRIED.
2.0 Business Arising From the Minutes
2.1 Motion regarding PAWS donation still tabled until after AFGA Conference.
2.2 Donna Martin has accepted the position of Pheasant Festival Chair
3.0 Chair Reports
3.1 Treasurer (K. McKenzie)
– Attached
3.2 Membership Chair (R. Martin)
129 Regular Memberships, 56 Family with 131 dependents, 3 youth, total – 319
3.3 Pheasant Festival Chair (Donna Martin) – n/a
3.4 Trophy Chair (Larry Busse)– n/a
3.5 Hunter Education Chair (Bill Marshall)
– The course at the Newell Christian School is approximately half done, the public course will begin March 6, 2006
3.6 Hunting Chair (Neil McRae)– n/a
3.7 Firearms Instructor (Jim Johnson)– n/a
3.8 Firearms Chair (Cliff Healy)– n/a
3.9 Rifle Range Chair (Lloyd Cook)– n/a
3.10 Archery Chair (Lester Janke)
– Pete Green will meet with Bill Prentice from the City of Brooks for final approval on the plan to put an access gate into the proposed archery area from the existing road, west of our security gate. Gravel will be hauled in for a base for sea cans, and a work bee will be scheduled for sea can clean-up.
3.11 Fishing Chair (vacant)– n/a
4.0 New Business
4.1 After some discussion it was suggested that a lease payment of $20.00/acre per year for a 25 year lease be offered to the land owner, to be paid in advance. Kerry Mckenzie will research legal documentation and discuss with land owner. More information will be available at the March 21, 2006 Regular Meeting.
4.2 Joe Mraz Memorial Fund – it was suggested that this fund be used to purchase a trophy for Largest Pike, to be presented annually at the Awards Night and Banquet. If there are sufficient funds, there could be a plaque presented as well that would remain with the recipient.
4.3 Awards Night and Banquet
– after some discussion it was decided that ticket prices should remain at $25.00
– Members will continue to have the first opportunity to purchase tickets through the membership renewal mailout in January.
– the new table set-up worked well – continue to put silent auction items in the small room
– there were complaints from the Tilley Hall committee that the cleanup was inadequate – next year we are willing to pay an additional fee to cover supervision of the crew to ensure a good job.
– after some discussion it was decided that we would not consider moving the event to the Silver Sage facility in Brooks
4.4 County Grant Application – no decision reached by the County committee yet
5.0 Correspondence
5.1 Encana has grant money available for community groups. It was suggested that we may be able to apply for some of this funding to assist with the Clays and Feathers Youth Program. Patty Green will look into.
6.0 Next Meeting
–Regular meeting – March 21, 2006, 7:30pm EID Boardroom
7.0 Adjournment
MOTION – Moved by Patty Green at 8:30pm to adjourn the meeting, seconded by Rick Martin. CARRIED.